Press Release (ePRNews.com) - LANGHORNE, Pa. - Jul 16, 2018 - When it comes to event and meeting planning, sometimes the small things make the biggest difference. Proper event technology can make or break a presentation, meeting, performance, or reception. The Technology Concierge expert at Langhorne-based Dyventive offers five tips to help.
Set Goals. Do research both internally and externally. Understand the objectives of the meeting, the intended attendee experience, and the desired results. Understand who will be in the audience and who will be speaking and identify their needs. Know the budget. Do a bit of competitive research and see what other meetings and summits are doing to achieve their goals for attendance and engagement. Define an outline of needs and goals based on this research.
Make A Match. Match needs to a potential partner’s experience and strengths. Look for an A/V company that specializes in the services needed. Understand the depth of their experience with technology. Consider their experience in a variety of venues. A good A/V provider should be a collaborative planning partner able to both anticipate and mitigate common problems as well as offer suggestions to enhance the overall meeting or event.
Validate. Check references. Review case studies. Look to see if a potential partner has won industry awards or received recognition. Online reviews also can be helpful.
Plan Your Work and Work Your Plan. Work together to develop an event plan that addresses the specific needs of the attendees and presenters. If a venue has already been selected, make sure everyone is familiar with the space and its infrastructure. Once you have a plan, stick to it. One of the most common sources of a problem is shifting objectives and goals.
Ask. Select a partner who is accessible. When in doubt, ask questions. Many common problems or miscommunications come from an unclear understanding. Open communication on the project, objectives, and terminology ensures that everyone is working in concert.
A privately held company located in the Greater Philadelphia area, Dyventive offers global capabilities to assist clients all over the world. Each year Dyventive successfully implements thousands of event technology projects for the world’s leading pharmaceutical, financial, technology, association, and conference and event management organizations. Areas of focus include corporate events, annual conferences, medical meeting series, product launches, sales trainings, tradeshows, software rollouts, and special events. To learn more visit www. Dyventive.com or call 1-888-736-8972.
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